WORLDSymposium Support and Exhibitor Deadlines

List of Important Dates and Deadlines

July 1, 2018
Scientific Abstract Submission Open

August 1, 2018
Exhibit Prospectus and Support Opportunities Forms available by request

October 1, 2018
Scientific Abstract Submission Deadline

November 1, 2018
Late-breaking Abstract Submission Open

November 15, 2018

  • Deadline for Exhibitor Application, Unofficial Event Application, and Satellite Symposia Application for priority assignment.
  • Deadline for all payments for exhibit and support items. No refunds after this date.

December 1, 2018

  • Late-breaking abstract deadline.

December 8, 2018

  • Deadline to submit group housing reservations for sub-blocks of 10 or more hotel rooms.
  • Booth space assignments emailed and Exhibitor Services Kit/Manual available (online only).

December 15, 2018

  • Deadline for group housing pre-payment. No group housing refunds after this date.
  • All individuals must be registered for WORLDSymposium 2019 in order to reserve a hotel room at the Hyatt Regency Orlando.

December 21, 2018

  • Deadline to submit the following for review: program book advertisements, registration bag inserts, hotel door drops, satellite symposia materials and signage, and all other materials requiring review by WORLDSymposium.

January 4, 2019

  • Deadline to make housing reservations in official WORLDSymposium housing block (unless housing block sells out before this date).
  • Deadline for early registration. No registration refunds after this date.
  • Submit island or speciality booth diagrams for approval.
  • Register Exhibitor Appointed Contractors (EACs) and submit EAC insurance.
  • 50 word company description and product categories for inclusion in meeting website and mobile app.
  • Register exhibit booth staff.
  • Submit booth promotions and giveaways.

Sunday, February 3, 2019

  • Exhibitor registration and move-in 10:00AM-5:00PM
  • On-site registration opens 12:00-5:00PM

Monday, February 4, 2019

  • Exhibit hall opens at 5:30PM (Opening Reception)

Tuesday, February 5, 2019

  • Exhibit hours 9:45-10:15AM, 11:30AM-1:00PM, 2:45-3:15PM
  • Poster Reception 4:30-6:30PM

Wednesday, February 6, 2019

  • Exhibit hours 9:45-10:15AM, 11:30AM-1:00PM, 2:45-3:15PM
  • Poster Reception 4:30-6:30PM
  • Exhibit hall closes at 6:30PM

Thursday, February 7, 2019

  • Exhibit dismantling and move-out 8:00AM-4:00PM